Office Manager — Lead Admin in Dynamic Dubai Team

Job Description: Office Manager — Lead Admin

Talent Bridge HR Consultancy is representing a prestigious global trading company in Dubai to find a high-performing Office Manager . This is a central leadership role within the firm’s Dubai headquarters, designed for a professional who can harmonize complex administrative operations with the fast-paced demands of international trade.

As the Lead Admin, you will be the backbone of the office, responsible for creating a high-efficiency work environment. You will go beyond basic administration, acting as a strategic coordinator for the leadership team and ensuring that every operational “gear” of the firm—from supply chain documentation to internal staff welfare—is turning perfectly. This role is ideal for a UAE-experienced professional who thrives in a diverse, multicultural setting and possesses the analytical mindset needed to manage budgets and reporting.

Key Responsibilities

• Operational Oversight: Manage the full lifecycle of daily office activities, ensuring a seamless, high-standard working environment for all departments.

• Administrative Strategy: Develop and implement streamlined office policies and Standard Operating Procedures (SOPs) to maximize team productivity.

• Financial Management: Oversee office budgets, manage relationships with vendors/suppliers, and utilize advanced Microsoft Excel skills for cost-tracking and operational reporting.

• HR Coordination: Support the “people” side of the business by managing onboarding logistics, attendance tracking, and maintaining a positive corporate culture.

• Facilities & Security: Direct the maintenance of office infrastructure, coordinate with building management, and ensure strict health and safety compliance.

• Executive Liaison: Provide high-level support to the global leadership team, coordinating sensitive board meetings and international travel logistics.

Candidate Profile & Requirements

• Experience: 3-5 years of professional experience in the UAE is mandatory. A deep understanding of the local business landscape and labor laws is essential.

• Education: Must hold a Bachelor’s Degree (Business Administration or a related field is preferred).

• Technical Skills: Advanced proficiency in Microsoft Excel and the broader MS Office Suite is required for data management and reporting.

• Communication: Exceptional verbal and written communication skills; ability to navigate a diverse, international corporate environment with poise.

• Attributes: Proactive problem-solver with strong multitasking abilities and a high degree of integrity.

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