Live-In Personal & Business Assistant (Italian Speaking) – UAE

Job Description: Live-In Personal & Business Assistant (Italian Speaking)

REF Agency , on behalf of an international principal, is seeking a high-caliber, Italian-speaking Live-In Personal & Business Assistant . This is an elite, hybrid role designed for a professional who can seamlessly navigate the boundaries between high-level business coordination and sophisticated lifestyle management.

You will act as the principal’s right hand, ensuring that both their professional commitments and personal life operate with absolute precision. This is not merely a supportive role; it is an execution-focused position that requires a “Chief of Staff” mindset—proactively tracking deadlines, following up on business action points, and managing complex global travel. With private accommodation provided and all work-related expenses covered, this is an exceptional opportunity for a discreet, emotionally mature professional to support a high-profile international figure.

Key Responsibilities

Business Coordination & Execution

• Project Tracking: Act as the central point of coordination to ensure all business projects and commitments are followed through to completion.

• Meeting Management: Coordinate high-level business meetings, take concise notes, and rigorously track follow-up action points and deadlines.

• Stakeholder Liaison: Professionally represent the principal when communicating with partners, suppliers, and global stakeholders.

• Operational Reporting: Prepare summaries, daily reminders, and briefing notes to keep the principal informed and prepared.

Personal & Lifestyle Support

• Calendar Mastery: Manage complex daily schedules, personal appointments, and long-term planning.

• Global Logistics: Coordinate intricate travel itineraries, including private and commercial flights, luxury accommodation, and ground transportation.

• Lifestyle Curation: Oversee restaurant bookings, private events, social engagements, and personal errands.

• Residence Logistics: Manage daily residence-related tasks and support the principal during international travel and social functions.

Candidate Profile

• Linguistic Mastery: Native or fluent Italian is mandatory , paired with fluent English.

• Professional Background: Proven experience as an Executive Assistant, Private PA, or Business Coordinator for a Founder or UHNW individual.

• Core Competencies: Exceptional organizational and “follow-up” skills; you must be the person who never lets a detail slip.

• Temperament: Highly proactive, detail-oriented, discreet, and emotionally mature.

• Flexibility: Comfortable with non-standard working hours and frequent international travel.

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