Events Coordinator assistant

Job Description: Events Coordinator Assistant

Five Star Advertisement LLC is seeking a proactive and detail-oriented Female Events Coordinator Assistant to support the dynamic world of exhibition and event management in Dubai. This role is a vital link between the planning phase and the real-time execution of events, requiring a candidate who thrives on organization and high-level collaboration.

In this position, you will work closely with internal teams and report directly to the company owners, ensuring that every project—from initial setup to final dismantling—is executed to a “five-star” standard. This is a fast-paced role that demands a multitasker who can handle logistics and vendor relationships with grace under pressure. If you are an immediate joiner with a passion for the events industry, we want to hear from you.

Key Responsibilities

• End-to-End Coordination: Oversee the full lifecycle of events, including planning, on-site setup, live execution, and post-event dismantling.

• Vendor Liaison: Act as the primary point of contact for suppliers and vendors, ensuring all rentals and services are delivered on time and within specifications.

• Owner Reporting: Provide real-time updates and reports to company owners to ensure transparency and rapid problem-solving.

• Logistics Management: Organize schedules, transport of materials, and on-site arrangements to ensure a seamless flow of operations.

• Team Collaboration: Work in tandem with internal creative and production teams to meet client expectations and project deadlines.

• Deadline Adherence: Maintain high standards of performance while working under pressure to meet tight event timelines.

Candidate Profile & Requirements

• Experience: Proven experience in event coordination; Specific experience with exhibitions is a distinct advantage.

• Gender Preference: Female candidates are preferred (per company requirement).

• Skills: Strong organizational skills with the ability to manage multiple moving parts simultaneously.

• Communication: Excellent interpersonal abilities to effectively communicate with diverse teams and high-level owners.

• Availability: Immediate joiners currently in the UAE are highly preferred.

• Flexibility: Ability to adapt to the unconventional hours often required in the events and exhibition industry.

Employment Data Summary